Job Costing

Suitable for contracting, service companies and jobbing manufacturers, the ACCENTiS Enterprise Job Costing module is an integral part of the standard installation. Due to direct internal links from every other module all information is in real time.  screenshot

Unlimited number of jobs
There is no practical limit to the number of jobs that can be created in the system

User-defined job codes
Job codes are user-defined but can be auto-generated by the system if required. All job codes are alpha-numeric and can be changed at any time without losing any internal links or history for the job.

Job groups & cost centres
An unlimited number of Job Groups can be defined, allowing you to assign jobs to specific project groups allowing divisional or regional classifications of jobs. A Work In Progress G/L account can be specified as a default for all jobs created for that group.

Direct link to customer
ACCENTiS Enterprise jobs can be independent of specific customers (for example, a large job may involve multiple customers) however a direct customer link is provided where required.

Comprehensive estimates
Jobs contain a fully featured estimates section allowing you to detail all items that you expect will be required for the job. The estimates section will show expected costs, actual costs and allows entry of text beside each item to explain the differences. Actual costs are calculated in real-time as the job progresses. screenshot

Contacts list
Each job can specify its own special list of contacts for the job. The contacts may be links to existing customer or supplier contacts, or they can be new contacts just for a certain job.

Link to electronic documents
ACCENTiS Enterprise contains an innovative feature that allows you to associate any number of data files with each job or project. With the click of a button, you can then view job specifications, tender documents or any other useful document relevant to a job. Any of the data files can then be printed, faxed or emailed as required.

Memos and tasks
Each job provides a memo facility where any number of date-stamped event memos can be added for the job, such as correspondence or actions taken. Any of the memos can be flagged as a task appearing in a user’s tasks list on login, specifically for a job.

Labour analysis
A Labour Analysis section on the jobs form allows you to view, at a glance, all of the labour that has been allocated to the job. Labour allocating can happen automatically using the timesheet mechanism for employees. screenshot

Expenses analysis
An Expenses Analysis section on the jobs form allows you to view every non-inventory expense and its associated cost that has been allocated to a job, such as sub-contractor expenses.

Inventory analysis
An Inventory Analysis section on the jobs form allows you to view all inventory items and their associated costs that have been allocated or dispatched to a job.

Optional Work in Progress allocation
An optional General Ledger account for Work in Progress (WIP) allows you to assign a different account for WIP for each job if required. Alternatively, you can elect to have no WIP account and all job costs will be posted directly to the P&L side of your General Ledger.

Timesheets
A first-class timesheet facility is available allowing staff to record time spent on jobs and additional notes as required. The easy-to-use feature allows anyone to enter their own timesheets and the ACCENTiS Enterprise security features provide an assurance that no sensitive data can be accessed. screenshot

Payroll-linked labour costing
ACCENTiS Enterprise features a fully-integrated payroll system, so the timesheet facility can determine an employee’s actual hourly rate from the payroll system and automatically allocate the correct costs to jobs on which the employee has spent time.

Labour charge-out values
A charge-out value can be specified for employees so that the job costing labour analysis can show charge-out rates as well as actual labour costs for employees.

Here’s some additional features that many clients find invaluable:

Auto job flush for WIP can be selected
Jobs can be flushed to a single account
Optional separate WIP account per job
Re-open closed jobs
Automatic transfer of labour costs form timesheets
Remove stock from a job
Hourly job costing rate in payroll
Timesheets support entry of pay type
Timesheets support override of pay rate
Timesheets support billable flag
Direct link to pay runs from timesheet entries (show in payrun module)
Job stages with link to timesheet
Intelligent date range selection on timesheet
Flushed jobs can have tx posted (flush & finish)
Support for W/O route on timesheet
Job stages bill customers by default option
Inventory, Expenses and Labour analysis tabs can be customised on the fly
Timesheet entries with Income and Special income pay items specified update HoursWorked field
Support for customisable WO prefix on timesheets
Audit trail tracking of job flush and close status changes
Timeclock console linking

• Success Stories

  Read how one Accentis client saved 26% annually, during the first 2 years of using the software.

  

• Humphris Nursery reclaims financial control with Accentis.